Task management software is a handy business tool that no longer requires any introduction. Businesses both small and large have embraced the implementation of this efficient project management software in the workplace, acknowledging and even championing the manifold benefits and advantages it has to offer.
From eliminating manual tasks to improving communications and progress tracking, task management software has helped companies all over the world save precious time and resources. However, not all project management systems were created equal – which means you only stand to benefit from one if it’s right for your business. So, how do you ensure that you make the correct decision and choose the right task management software? Read on to find out more.
Does it Help With Project Management?
One of the most obvious advantages of task management software is that it helps us get tasks done. It automates the manual tasks that take up so much of our time like admin and tracking. As attractive as this is, it benefits you to ask the bigger question: does the software you’re considering help with project management at a more bird’s eye level?
A good task management software should be designed with project management in mind, with customisable project templates, real-time tracking, and automated reminders to get everyone on the same page – and your project firmly on the road to success.
Is it Easy to Use?
There is no point in having the best task management software in the world if your team faces great difficulty in using it. Before deciding on any project management software, speak to the members of your team who will be making use of this system. Ask them about their likes and dislikes when it comes to task management software and use this as a checklist of sorts when making your decision.
A user-friendly project management software should be one that can be easily used by all members of your staff, from the most tech-adept whiz to the more pen-and-paper types. The visual layout should be clean and friendly; Kanban boards are a good step ahead and away from the rows and columns of your traditional Excel sheet. When your team sees how easy and convenient it is to use the new software, they’ll be adapting to it in no time!
Is it Customisable?
Customisability is an important factor to consider especially if you have a unique business with unique project management needs. When speaking to a prospective task management software provider, ask them if they have clients who work in a similar industry and how their task management software can be customised for those in a niche business. Besides that, your team will thank you for choosing a software that offers flexibility for different working styles and preferred communications.
You should also remember that you are looking for a software that can aid your business in the long-term. The project management software you choose may fit our company’s needs now, but will it be a good fit in a few years’ time? A flexible and customisable software should be able to grow together with your business.
Does It Integrate Well With Your Existing Tools?
Ask any business owner and they will tell you that an integrated business management system is far better than having to juggle multiple apps that run on separate platforms. If you are looking for an all-in-one business management system, make sure that it has all the features you need to run it independently. If you would like your new software to function alongside your existing tools, you need to ensure that it can integrate readily with them and with minimal fuss on your part.
It is also a good idea to gauge how shareable your prospective software is. As project management is a highly collaborative endeavour, you should choose a software that allows you to communicate and share easily across teams, clients, and project partners.
Don’t be Afraid to Ask Questions
Hopefully, these tips will give you a better idea of what to look out for when choosing the right task management system for your business. Now that you know what factors to consider, you can narrow down your list to a few prospective candidates and reach out to the software provider with any concerns and questions. Remember, a reputable software provider will be more than happy to provide you with the information you need – so happy hunting!